PHX FEST VENDOR RULES & GUIDELINES

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VENDOR ACCEPTANCE

• Vendor Applications, non‐refundable registration fee, and all supporting documentation must be submitted by October 1st. PHX Fest is not responsible for applications that do not include the necessary documentation.

• Submission of an application does not guarantee acceptance into the event. Due to the limited space, vendor selection will be based on products/services, completion of paperwork, and payment.

• PHX Fest staff reserves the right to limit the number of vendors in all categories. Application fees will be refunded to any vendor not approved.

• Vendors may not share a booth with another business, unless pre-approved.

• All vendors collecting payment for products or services at the event must hold a current City of Phoenix Tax Privilege License.

• All vendors are required to carry appropriate licensing and permits for Maricopa County, City of Phoenix, and State of Arizona.

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BOOTH REQUIREMENTS

• Exclusivity is not guaranteed to any vendor.

• Booth space is not reserved until payment is received.

• Booth locations for each vendor are strategically assigned by festival staff. Vendor locations are non-negotiable.

• Vendors are responsible for setup and teardown of all signage, tents, tables, and equipment (except furnishings provided by festival).

• You may use only your assigned space.

• Vehicles are NOT allowed to drive into the event site for load-in/out. You must come prepared with appropriate staff and dolly/handcart to bring your items into the park.

• All vendors will receive a confirmation letter regarding load‐in/out times.

• In an eff­ort to protect your space and maintain cleanliness of the event, any vendor not staffing their booth for the duration of the event will be fined $100.

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INSURANCE REQUIREMENTS

Minimum $1 million General Liability policy with the following listed as additionally insured:

PHX Fest, LLC

214 E. Roosevelt St.

Phoenix, AZ 85004

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MARKET VENDOR PRODUCTS & SERVICES

Acceptable products & services for Market Vendors include:

         -  Non-perishable, commercially packaged food items

         -  Artwork, Crafts, Jewelry, Clothing, Kitchen Utensils, Decor, Toys, Pet Products

         -  Professional Services

Prohibited products & services include:

         - Unpackaged / perishable foods of any kind

         - Beverages of any kind

         - Weapons of any kind

         - Illegal items or services of any kind

The festival does not offer category exclusivity to market vendors. If you require category exclusivity to participate, please inquire for sponsorship information.

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ADDITIONAL TERMS & WAIVER OF LIABILITY

PHX Fest participants and their employees are expected to serve as a positive representation of the festival and abide by all rules set forth by the festival producers (PHX Fest, LLC). At no time should vendors engage in any illegal activities. Any vendor found engaging in illegal activities or activities in violation of the rules stated above can be fined and/or immediately removed from the festival.

 

PHX Fest employees, related festival providers and participating sponsors will not be responsible for any injury, illness, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned parties from any and all claims from such loss, damage or injury.

 

PHX Fest is grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by PHX Fest.